Cancellation & Refund Policy

Thank you for choosing PD Academia. Because our conferences, workshops, and online programs require significant forward planning and immediate financial commitments, we adhere to the following policy regarding cancellations and refunds.

1. Participant Cancellations & Financial Liability

Registration for a PD Academia event constitutes a binding financial agreement. By registering, you acknowledge that costs—including catering, venue hire, transportation, and resource procurement—are incurred on your behalf immediately upon sign-up.

Cancellations at any stage do NOT remove the obligation for payment. If you cancel your registration and have not yet settled your fee, you remain legally required to pay the portion of the fee dictated by the schedule below:

  • Within 24 hours of registration: 100% Refund of the registration fee

  • 30 days or more before the event: 80% refund of the registration fee

  • 15-29 days before the event 40% refund of the registration fee

  • Less than 15 days before the event: No refund will be issued

Note

  • Grace Period: You may cancel for a full refund or waiver of fees if written notice is received within 24 hours of your initial registration.

  • No-Show Policy: Failure to attend the event without prior written notice does not result in a refund or the cancellation of an outstanding invoice. The full fee remains due and payable.

2. Registration Transfers (Substitutions)

To avoid cancellation fees after the 24-hour grace period, you may transfer your registration to a colleague or substitute at no additional cost.

  • Deadline: Transfer requests must be submitted via email at least 48 hours before the event begins.

  • Process: Please provide the full name and contact details of the new participant to our events team.

3. Event Cancellation by PD Academia

While we strive to host every scheduled session, PD Academia reserves the right to cancel a program due to low enrollment or unforeseen circumstances.

  • Full Refunds: If an event is cancelled by PD Academia, all registration and sponsorship fees paid will be refunded in full.

  • Exclusions: PD Academia is not responsible for, and cannot refund, any personal expenses incurred, including but not limited to:

    • Travel, flight, and transportation costs.

    • Visa application fees.

    • Accommodation or lodging expenses.

    • Course material fees once digital or physical access has been granted.

4. Contact Information

All cancellation or transfer requests must be submitted in writing. Refund eligibility is calculated based on the timestamp of your email.